Data Usage Policy

Overview

The Disc Database is an equipment database first: most of the data we hold is about discs, not people. This policy explains what we store, where it comes from, and the small amount of personal data we process to run the service.

Equipment Data

PDGA records

The core of the database is the official PDGA approved-discs list, which we re-import on a weekly schedule: disc models, manufacturers, physical specifications, certification numbers, and approval dates. This is public information published by the PDGA.

Community contributions

Contributors propose additions and corrections — flight numbers, plastics, variants, descriptions. Every submission is attributed to the contributor's account, reviewed by moderators, and kept as part of the record's change history.

Public web sources

Some supplementary data, such as plastic blend descriptions, is gathered from public manufacturer and community websites, with the source tracked for each import.

Personal Data We Collect

• Contact form submissions — name, email, optional company, and your message, so we can respond and set up contributor or API access. Leads are stored in our CRM (HubSpot).
• Contributor accounts — name, email, and the contribution history tied to your account.
• API usage — requests are tied to your API token for authentication and rate limiting, and standard server logs (IP address, endpoint, timestamp) are kept for monitoring, debugging, and abuse prevention.

We do not collect payment information, and we do not build behavioral or advertising profiles.

How We Use Personal Data

• Responding to inquiries and setting up contributor and API accounts
• Attributing and moderating contributions
• Operating, securing, and rate-limiting the API
• Understanding aggregate usage so we can improve the service

Data Sharing

The equipment database itself is served to API consumers — that's the point of the project. Personal data is different: we share it only with the service providers that run the platform (such as hosting and our CRM), and never sell it. Contributor usernames may appear alongside their contributions as part of the public change history.

Your Rights

• Access — ask us what personal data we hold about you.
• Correction — ask us to fix inaccurate personal data.
• Deletion — ask us to delete your account and personal data. Approved contributions may remain in the database, disassociated from your identity.

Retention

• Contact form leads: kept while relevant to an ongoing conversation or relationship
• Server and API logs: kept for a limited monitoring window, then discarded
• The equipment database itself: kept indefinitely — it's the historical record

Updates to This Policy

We may update this policy as the platform evolves and will update the "last updated" date above when we do.

Contact Us

Questions about data, or want to exercise your rights? Email [email protected] or use the contact form.